Privacy Policy & Terms of Use

1. The Children’s Media Conference Privacy Policy

This privacy notice provides information on how The Children’s Media Conference Limited collects and processes your personal data when you visit our website, sign up for our newsletter, purchase a ticket, and when attending one of our events.

The Children’s Media Conference is the data controller and responsible for your personal data. Please read the following to learn more about our privacy policy.

Our contact details

You can contact our data privacy manager if you have any questions about this privacy notice or our data protection practices.

The Children’s Media Conference Limited
Sheffield Technology Parks
Cooper Buildings
Arundel Street
Sheffield S1 2NS
Email: contact@thechildrensmediaconference.com

Registered in England & Wales No. 0718 6979

The type of personal information we collect

We currently collect and process the following information:

  • Identity Data including your name, likeness and username or similar identifier.
  • Contact Data including billing address, delivery address, email address and telephone numbers.
  • Transaction Data including details about payments to and from you and other details of services you have purchased from us.
  • Technical Data including internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
  • Profile Data including your username and password, purchases or orders made by you, your job title and occupation, dietary needs, preferences, feedback and survey responses.
  • Usage Data including information about how you use our website and services.
  • Marketing and Communications Data including your preferences in receiving marketing from us and our third parties and your communication preferences.

Children and young people under the age of 16 are advised to get permission from their parents or guardians before they submit personal data to The Children’s Media Conference website.

How we get the personal information and why we have it

The Children’s Media Conference collects your personal information when:

  • you register to attend one of our events,
  • you sign-up for regular email bulletins,
  • you sign-up to access one of our website member-only areas,
  • we are conducting market research questionnaires,
  • when you enter promotional competitions,
  • you give us feedback
  • when you contact us by filling in forms or correspond by post, phone, email or otherwise.

When you use our website, we will automatically collect some technical data about your equipment and browsing.

We may receive personal details about you from various third parties including employers and funders.

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data:

  • for market research to improve and develop the services we provide,
  • to fulfil your requests for our services, including providing you with information about the events for which you have registered,
  • to contact you about news, special offers and new events,
  • where it is necessary for our legitimate interests (or those of a third party) and your interests and rights do not override those interests,
  • when we need to comply with a legal obligation.

We will only process your special category data (sensitive information about you, for example any accessibility requirements, allergies or other dietary requirements) with your explicit consent.

You will not receive marketing emails from The Children’s Media Conference unless you have agreed to this.

Information Sharing

The Children’s Media Conference will only send personal information about you to other people or organisations if:

  • We have your consent to share the information;
  • We need to share your information to provide the service you have requested, including with catering services. The information shared will only be used to provide the service required and will not be retained by those external organisations after the event is concluded;
  • We need to share your information with funders or your employer or other event attendees;
  • We respond to court orders, any legitimate request by authorities with which we must comply or legal process; or
  • our activities or business are transferred, or acquired or merged with, another company. In this event, The Children’s Media Conference will notify you before information about you is transferred and becomes subject to a different privacy policy.

Information Processing

The lawful bases we rely on for processing your personal information are:

(a) Your consent. You are able to withdraw your consent at any time. You can do this by contacting contact@thechildrensmediaconference.com,

(b) We have a contractual obligation,

(c) We have a legal obligation,

(d) We have a vital interest,

(e) We have a legitimate interest.

How we store your personal information

Your information is securely stored. Personal information held about you by The Children’s Media Conference is password-protected for your privacy and security.

In certain areas The Children’s Media Conference uses industry-standard SSL-encryption to protect data transmissions.

Event related personal data is initially collected and stored on our behalf by Eventbrite. This is deleted by Eventbrite after 10 years. Eventbrite safely transfers personal data from around the globe to their US based servers. Eventbrite is certified with the EU-US Privacy Shield Framework which means that they comply with a heightened standard when handling Personal Data transferred to the US from the European Union.

Personal information may then also be stored in Google Drive in Google Workplace. All stored data is encrypted with AES encryption, with a length of 128 bits at Google Workplace. Data in transit is encrypted with SSL/TLS encryption.

Data is collected and stored on Mail Chimp which we use to provide marketing emails. We may retain your Personal Data as long as you are registered to receive marketing emails and as long as necessary for administration and auditing purposes.

Personal information may also be stored in Dropbox. Dropbox complies with the EU-U.S. and Swiss-U.S. Privacy Shield frameworks as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal data transferred from the European Union, the European Economic Area, the United Kingdom, and Switzerland to the United States. Dropbox has certified its data centres, systems, applications, people, and processes through a series of audits by an independent third-party, Netherlands-based EY CertifyPoint.

Your data will not be kept for no longer than is necessary.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at contact@thechildrensmediaconference.com if you wish to make a request.

How to provide feedback or complain

If you have any concerns about our use of your personal information, you can contact us at contact@thechildrensmediaconference.com

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

2. Cookies Policy

You can read our Cookies Policy here

3. Terms of Use

Acceptance Of Terms
The Children’s Media Conference provides its website service to you subject to the following Terms of Use which may be updated by us from time to time without notice to you. You can review the most current version of the Terms Of Use at any time here. Your use of the website constitutes acceptance of the Terms Of Use Service.

Copyright Statement
Conference content, including session PDFs, may be reproduced but appropriate copyright credits must be published alongside.
contact@thechildrensmediaconference.com to find out the appropriate copyright credit.

Photographs, still images, and animated images in the Picture Bank may be reproduced but appropriate copyright credits must be published alongside.contact@thechildrensmediaconference.com to find out the appropriate copyright credit.

No other part of this website, including but not restricted to information, images, photos, logos, may be copies, republished, broadcast or reproduced in any form without the prior written consent of the copyright holders. Requests for authorisation must be sent to contact@thechildrensmediaconference.com.

The logos and visuals and trademarks on this site are the property of The Children’s Media Conference Limited or its partners and sponsors. The logos and visuals and trademarks may not be reproduced without prior consent. Requests for authorisation must be sent to contact@thechildrensmediaconference.com.

Reproduction for personal non-commercial use is permitted.

Privacy/Use of Personal Data
Registration Data and certain other information about you is subject to our Privacy Policy. For more information, see our full privacy policy.

Links
Links on The Children’s Media Conference website may take you to an external webpage. The Children’s Media Conference accepts no responsibility for the content, accuracy or function of these sites: all links are provided in good faith, and we cannot be held responsible for any subsequent changes in sites to which we have links. We suggest you check the privacy policies of these sites yourself before submitting any personal information. The existence of a link to any outside organisation does not imply that The Children’s Media Conference endorses the activities or views of that organisation.
The Children’s Media Conference cannot be held responsible or liable, directly or indirectly, for any damage or loss caused in connection with use of any content, goods or services available on or through any such site or resource.

Limitation of Liability
Your use of (including downloading) and browsing on this website are at your own risk. Neither The Children’s Media Conference, nor any other party involved in creating, producing or delivering this website shall be liable for any direct, incidental, consequential, indirect or punitive damages, costs, losses or liabilities whatsoever arising out of your access to, or use of, this website.
Without limitation to the foregoing, everything on this website is provided to you ‘AS IS’ without warranty of any kind, either expressed or implied, including but not limited to, the implied warranty of satisfactory quality, accuracy, fitness for a particular purpose, or non-infringement. The Children’s Media Conference assumes no liability and shall not be liable for any damages to, or viruses that may infect your computer equipment or any other property by reason of your use of, access to, or downloading of any material from this website.

Applicable Law
This site shall be governed by the law of England and Wales and you agree to submit to the exclusive jurisdiction of the English Courts.

General
This policy may be modified from time to time. The date of posting shall be the effective date of these Terms of Use.

August 2022